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Daily standups in QA teams
Test Management Best practices
6 min read
May 14, 2025

Daily standups in QA teams: Do you need them?

A separate daily standup in QA teams may sound ludicrous but Agile practices have long spread beyond software developers. We, however, believe that there is a different way to improve the testers’ output than making them talk to each other every day.

photo
Denis Matusovskiy

Why would you need testing team standups?

Here are the main reasons to hold a dedicated test team standup:

  • Daily standups make it easier to keep a horizontal hierarchy. For a new team member, it can be daunting to ask or keep asking for advice from senior colleagues. After all, they probably have their important things to do while you’re asking things that would seem basic to them. There will definitely be some anxiety that could affect the tester’s work and would certainly affect their mood.

    The format of standups, however, puts everyone in the same position. All members of the team share what they did yesterday and what is their plan for today. People mention setbacks and take the opportunity for a quick question to a colleague. You get to hear fellow employees give a status update toward a common goal — not see a boss request a report from their subordinates. 
  • Public status updates boost QA creativity. Software testing requires both an analytical foundation and a keen mind to tackle issues. Just speaking about a bug that you’re struggling to pinpoint can give you a new perspective. The input of colleagues during or after the meeting could help you where documentation or internet won’t. Facilitate collaboration of ingenious testers, as that’s how you build an effective QA team. 
  • Standups provide a sense of progression. The regular Agile cycle of two weeks is a long time to see the fruits of your labor. There is one more pitfall: some features take longer than a sprint, which means there absolutely will be dull(er) releases. Verifying a bug fix for a minor issue can feel like an inconsequential work time.
    On the other hand, daily standups start at how things were yesterday, continue with where you left them off by evening, and finish with plans for today. In just a couple of minutes, everyone gets to look at three different timeline points of their workload. That feels like progress even when there is actually very little progress.

Why hold daily QA standups

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Are there any arguments against standups in the QA team?

You won’t find many companies praising their QA standups, and here are a couple of ideas why: 

  • Time and redundancy are the main reasons why you may not want to hold QA-exclusive standups. Even just 15 or 20 minutes is a noticeable chunk of an 8-hour workday. That is at least 2.5 hours per sprint that could have been spent on “actual work” instead — and you’re attending the regular standup for the Agile team anyway!

    Redundancy is a case-by-case matter. The time concern, however, can be addressed with a different approach to QA planning. Our advice: don’t fill everyone’s calendar with 7.5 hours of tasks per day.

    Estimate tickets realistically, leaving breathing room for standups and key follow-up discussions. Teams that build in this 15-20% buffer time avoid the bottlenecks that kill momentum – and you’ll notice your delivery becomes more predictable. The most successful Agile teams don’t view coordination as “extra” work but as essential glue that holds everything together.
  • Testing standups miss the point of Agile. One of its key benefits is putting everyone in the same boat to improve communication across the deck. In that sense, QA-exclusive meetings are just a form of addressing everyday routine rather than a genuine Agile standup. 
  • QA standups can be excessive. Testing teams are often small, and that commonly means little interaction between testers. If your job seldom overlaps with that other testers do, this meme may very well apply.

Modern Standup Formats for QA Teams

Agile standups have moved way beyond just answering those three classic questions. Many QA teams now get better results by ‘walking the board’, which means focusing conversations on actual work items in progress and letting testers speak directly about what they’re testing or where they’re stuck. Pull up a Jira or Azure DevOps board during the meeting and you’ll immediately spot testing bottlenecks that need attention.

For teams split between office and remote, mixing real-time video standups with chat updates works brilliantly. Just make sure blockers stand out so they get tackled fast. The most effective teams use these 5-10 minute sessions as quick alignment tools, not detailed status reports. They highlight urgent issues, sync priorities, and – here’s the key part – immediately pull relevant people aside afterward to solve problems rather than wasting everyone’s time. Start by experimenting with board-focused standups for a week — you’ll likely see coordination issues drop by half.

This meeting could have been en email

Why not to hold daily QA standups

A better way to promote communication

QA standups may or may not work for your team. We could, however, all benefit from reaching the eluding goal of better communication. Why not start with daily standups for blocker-resolving squads?

Late in 2022, we decided to upgrade all fonts across the website for our aqua testing tool. This seemed like an easily scalable task: pick the font, choose letter sizes, and apply the new font to all website pages. Alas, like most simple things in life, this got complicated.

After some trial and error, we realised that all pages will need to be redesigned with the new fonts in mind. That also meant a lot of manual effort for the development team to reimplement the new pages. The worst part is we couldn’t continue to expand the website until the font endeavour was completed. Otherwise, any new page would have to be implemented and then upgraded in a very short time span. 

All these unpleasant discoveries created a whole new scope for the kind of overhaul that most team members haven’t experienced. There is a lot of somewhat new work that blocks any other work. Regular communication is not made for Design, Marketing, Development, and QA tackling a colossal effort of redoing the entire website. 

So, we started to hold daily meetings for this now-painstaking effort of updating fonts across the website. These meetings encouraged regular status updates but more importantly helped address blockers very quickly. Here are the things that we achieved with these meetings:

  • Develop the task-specific format for the Design→Development page handover
  • Find a way to isolate the font update effort from the implementation of new pages
  • Optimise the interaction with QA to quickly validate pages with upgraded fonts

These situational standups allowed us to drastically reduce lead time for a task that got out of hand. We have now finished the fonts update and are still on track for a few exciting feature launches. 

aqua milestones crisis management standups

Common Pitfalls and How to Avoid Them

Standups can go off the rails fast if you’re not careful. Watch out for the meeting becoming just a boring status report or – even worse – turning into a top-down assignment session. That kills team spirit and defeats the whole purpose.

Keep standups sharp and time-boxed (15 minutes max). Make them team-driven where folks feel comfortable calling out blockers. If you notice people checking their phones or mentally checking out, that’s a red flag your standup needs fixing.

One practical tip: try the 3-question format – What did you do? What will you do? Any blockers? When side discussions pop up, say ‘Let’s take that offline’ and schedule a quick 5-minute chat right after with just the relevant people. Teams that stay focused on their sprint goals – not just activities – tend to deliver much better results.

Conclusion

Daily standups in QA have a variety of benefits as long as they fit your team. They work best for larger QA teams, especially with fewer senior employees and new people coming in. If you are experiencing a major bottleneck that involves QA, cross-team daily standups will be a better solution.

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FAQ

What are stand-ups for agile teams?

Standups are daily meetings of Agile team members. Everyone briefly shares their progress, raises any blockers, and communicates the plan for the day. 

What is the purpose of standups?

Standup meetings help Agile teams spot and address bottlenecks in a matter of hours. The straightforward value of getting a status update helps too, especially for teams on short release cycles. 

What do you say in a stand-up meeting as a tester?

Ideally, you should share your progress in an encouraging and/or actionable way. If you are struggling to isolate an issue, ask the team to share their thoughts after the meeting. If you need a dev to get onto a bug fix for an issue that you discovered, give them a nudge. If you have any context or pointers for other team members, do share these. 

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