test cases for usability
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17 mins read
May 23, 2024

How to Organize Test Cases for Ultimate Reusability: Best Ways

You’re facing a crucial software release deadline. In the moment's chaos, you realise you must test a feature you’ve previously worked on. And all of a sudden, boom. Your test cases are scattered across different folders with no clear organisation. Desperate to find relevant tests, you waste precious hours. Stress mounts, the deadline keeps getting closer, quality of the release is under attack! Want to calculate the consequences if you don’t find the necessary tests ever? Let’s not do it. Instead, in this guide, we will show you a solution to prevent this disastrous scenario from happening again.

Sylwia Mazepa
Nurlan Suleymanov

The importance of test cases' reusability

“I want to enhance my test case usability” – the phrase you’ve probably heard 100 times this year if you are in the QA sphere. I know it might sound like a buzzword, but hear this out – it’s actually super important for the QA process.

Whenever you have to test a new feature or update, you start from scratch if you don’t reuse test cases. That means spending valuable time writing and configuring new tests when we could be focusing on more critical tasks.

Reusing test cases also helps you maintain consistency across projects.  You can ensure that you follow the same testing standards and practices every time, which is crucial for delivering reliable, high-quality software. 

As you grow and evolve, the importance of being able to reuse test cases mounts. Organising test cases for usability makes your testing efforts much easier. Instead of reinventing the wheel every time, you can build on what you already have and adapt your testing strategy as needed.

If you are not a fan of long texts, here is a brief overview of why test case usability is crucial: 

  • You save time 
  • You maintain consistency
  • You facilitate scalability.

It’s about working smart, not hard. Working harder might work in different scenarios, but believe me, this one is not the case.

Reusable test cases: writing test cases which can be used again in the next release with minimal changes.

Ok_Championship_5772 Posted in Software Testing Reddit thread, r months ago

Key principles of creating reusable test cases

When it comes to creating reusable test cases, several key principles should guide your approach. By following these principles, you can develop test suite that is efficient, effective and adaptable to your projects’ evolving needs. Let’s explore these principles: 

  1. Modularity: Break down test cases into smaller, reusable components that can be easily combined to test different features or scenarios. 
  2. Clear Documentation: Ensure that each test case is well-documented, including its purpose, inputs, expected outputs, and any dependencies. 
  3. Parameterisation: Use parameters and variables to make test cases adaptable to different situations or data sets without needing to be rewritten. 
  4. Independence: Design test cases to be independent so they can be executed individually or in any order without impacting other tests. 
  5. Standardisation: Follow consistent naming conventions, formatting guidelines, and testing practices to make test cases easy to understand and maintain. 

These principles form the foundation for creating reusable test cases, contributing to your QA process’s efficiency and effectiveness. Remember them as you refine your testing strategies and practices.

Now, on to our most important guide for you.

How to organise test cases for reusability with aqua cloud: step-by-step process

Ever heard of aqua cloud? If not, you have been missing a lot. aqua is a test management solution that empowers you with unmatched test case reusability. With aqua, you can effortlessly manage and reuse test cases across projects, saving valuable time and ensuring consistency. Which is why we dive in this section. 

aqua also has unique features that streamline test case management and bug-tracking processes. With aqua, you can say just a few words and generate test cases in seconds from requirements, saving you valuable time and energy. In addition to fully AI-powered test case and requirements management, aqua also helps you with visual bug reporting with its unique Capture integration and allows you to manage all your QA activities in one repository.

However, this section is about how to manage test cases for usability, as we aim to make this process a breeze for you. For visual explanation lovers, we have a 5-minute video guide from our customer success manager, Sylwia, breaking down valuable features of aqua for you, which will help you manage and organise your test cases. In the era of short attention spans, make sure you don’t bounce off the video after two minutes, checking the features with your existing TMS if you have one. Grab your coffee and stay with us till the end:

So, what were these solutions about? For those of you using your mobile data outside, or ones sitting in a meeting or a conference, or the ones that love textual breakdowns, here is what this guide is about: 

1. Reusing entire projects, inclusive of all data and configurations: 

  • What is it, and when can you use it? This feature enables duplicating entire projects, including test cases, test data, and configurations. It’s especially helpful when you need to replicate similar or identical functionalities across different projects. 
  • What are the benefits? It saves time and effort by duplicating entire projects, including test cases, configurations, and data. It also eliminates the need for manual configuration, ensuring consistency across projects. 
  • How does aqua specifically help you? You can quickly set up new projects without starting from scratch, focusing on testing rather than administrative tasks. This aqua feature ensures that all projects maintain the same baseline configuration, reducing the risk of errors and inconsistencies. aqua also introduces advanced functionality by allowing configurations and changes between parent and child projects to be inherited, ensuring seamless project management and updates.

2. Organising test cases by using folder hierarchy, custom fields, and tags:

  • What is it about, and when can you use it? This feature facilitates the organisation of test cases based on hierarchy, custom fields, and tags within the test management system. It is crucial when managing test cases related to similar functionalities but stored in different folders, projects, or test plans. You can efficiently specify dependencies and group-related test cases by using additional markers such as custom fields and tags.
  • What are the benefits? It facilitates efficient organisation and retrieval of test cases by allowing users to categorise them based on hierarchy, custom fields, and tags. It also improves the visibility and traceability of test cases, making it easier to manage dependencies and track testing progress. 
  • How does aqua specifically help you? aqua’s enterprise-grade system incorporates flexibility through custom fields, tags, custom views, and test plans. You can easily locate and group related test cases, saving time and reducing the risk of overlooking critical tests. This feature lets you streamline workflow and ensure comprehensive test coverage across projects. 

3. Copying and pasting the entire test case: 

  • What is it about, and when can you use it? This functionality provides guidance on how to manage manual test cases, allowing you to easily copy and paste entire test cases, including all associated components such as test steps, descriptions, attachments, and test data, without the need to move all these pieces manually. It is beneficial when you must replicate entire test cases across different projects or testing scenarios, eliminating the need for manual recreation and ensuring consistency in testing approaches.
  • What are the benefits? It streamlines the process of duplicating test cases by allowing you to copy entire test cases, including descriptions, attachments, and test data. This saves time and reduces the risk of errors associated with manual copying. Additionally, it enhances collaboration and knowledge sharing among team members by providing a straightforward method for reusing existing test cases.
  • How does aqua specifically help you? With aqua, copying entire test cases across projects is simplified to a single button click. aqua ensures all test case components, including descriptions, attachments, and test data, are seamlessly duplicated. 

4. Copy-pasting selected test steps between test cases: 

  • What is it about, and when can you use it? In test case organisation, this feature allows you to selectively copy and paste individual test steps from one test case to another. It proves valuable when you encounter overlapping or identical test steps across different test cases. This functionality helps with efficient test case creation and maintenance by providing a precise method for transferring specific test steps, including descriptions, acceptance criteria, test data, and media files.
  • What are the benefits? It enhances flexibility and efficiency by enabling users to copy and paste test steps between test cases selectively. Facilitates the reuse of common test steps and accelerates test case creation and modification. 
  • How does aqua specifically help you? aqua streamlines copying selected test steps between test cases with just one click. This feature enables you to transfer test steps, including descriptions, acceptance criteria, test data, and media files, effortlessly across projects, enhancing efficiency and precision in testing. 

5. Using nested test cases:

  • What is it about, and when can you use it? Nested test cases allow you to embed existing test cases within larger test cases, creating a hierarchical relationship between them. This functionality is beneficial when you must test complex scenarios involving dependencies or action sequences. You can create modular and reusable testing structures by nesting test cases, improving organisation and allowing for comprehensive test coverage. 
  • What are the benefits? It promotes reusability and maintainability by allowing users to embed smaller test cases within larger ones. It also simplifies test case management and updates, ensuring that changes to nested test cases automatically reflect in parent test cases. 
  • How does aqua specifically help you? aqua introduces the capability to embed existing test cases as nested components within larger test cases. You can create more granular and modular test cases, improving test coverage and flexibility. This feature enables you to efficiently manage complex testing scenarios and adapt to evolving project requirements. 

6. Using ‘shared’ test cases data across the test cases: 

  • What is it about, and when can you use it? This feature enables you to share common test case data across multiple test cases, eliminating the need for duplication. It is particularly useful when you have a set of data used across different test cases or scenarios. By sharing test case data, users can ensure consistency and accuracy in testing while reducing redundancy and maintenance efforts.
  • What are the benefits? It reduces data duplication and ensures data consistency by allowing users to connect shared data sets to multiple test cases. Improves data management and simplifies updates, eliminating the need to update data across multiple test cases manually. 
  • How does aqua specifically help you? aqua offers a unique feature that allows users to connect and share test case data across multiple test cases. It provides you with a centralised repository for managing shared data. With aqua, you can easily connect and reuse shared data across different test cases, ensuring consistency and accuracy in testing efforts. By eliminating data duplication, aqua ensures data consistency and facilitates efficient data management across testing scenarios.

7. Organising test cases in test plans or test scenarios: 

  • What is it about and when you can use it? This feature allows you to group and manage test cases based on specific testing objectives or stages, such as testing a new build or conducting a smoke test. It is particularly beneficial when you need to organise test cases not based on their individual logic, but according to the broader testing objectives. By using test plans or test scenarios, you can create structured testing frameworks that align with their project’s testing goals.
  • What are the benefits? It enables you to group and manage test cases based on specific testing objectives or stages. Improves test planning and execution by providing a structured framework for organising and monitoring test activities.
  • How it helps you: One of aqua’s core test management capabilities includes the ability to organise test cases into test plans or test scenarios. This functionality enables you to group and manage test cases based on specific testing objectives or stages, streamlining test planning, execution, and reporting processes.

Looking to supercharge your testing process and try all these features? Meet aqua, your ultimate ally in QA excellence. With two decades of expertise and a robust suite of features, aqua simplifies test management, boosts efficiency, and ensures top-notch software quality. From AI-powered test case generation to the seamless test case reuse you saw above, aqua empowers you to test smarter, not harder. Say goodbye to manual headaches and hello to streamlined testing with aqua cloud.

Manage thousands of tests in just one click with aqua

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Examples of reusable test cases

After exploring the benefits of test case reusability, let’s dive into some examples to illustrate how it works in practice: 

  1. Login Functionality: A reusable test case for login functionality can be applied across multiple projects or features that require user authentication. By creating a single test case for login, you can efficiently verify login functionality without duplicating efforts. 
  2. Data Validation: Test cases for data validation, such as checking the format of input fields or verifying data integrity, can be reused across various forms or data entry points within an application. This ensures consistent data validation practices across different features or modules. 
  3. Error Handling: Test cases for error-handling scenarios, such as handling invalid inputs or server errors, can be reused throughout an application to ensure robust error-handling mechanisms are in place across all functionalities. 
  4. Integration Testing: Test cases for integration points between different systems or modules can be reused to validate data exchange, API integrations, or third-party integrations. This ensures seamless communication and interoperability between various components of the application. 
  5. Regression Testing: Test cases for regression testing, which verify that new code changes have not introduced unintended side effects or regressions, can be reused across different iterations or versions of the software. This helps maintain software stability and prevents regression issues from occurring. 

These examples demonstrate how you can streamline your testing efforts with reusable test cases, improving efficiency and ensuring consistent quality across software development projects.


We’ve explored the significance of test case reusability in optimising testing processes and enhancing overall software quality. You saw how reusable test cases streamline efforts, ensure consistency, and enable QA teams to focus on more strategic tasks.

While achieving test case reusability might seem daunting, solutions like aqua cloud offer a lifeline. With aqua, you can effortlessly manage test cases, streamline workflows, and confidently navigate tight deadlines. With aqua, manual efforts and disorganisation are things of the past, as you’re equipped to tackle testing challenges head-on and deliver top-notch software every time. If you value your time, energy, and money spent on the QA efforts, invest in aqua and let us take the pain of testing away from you.

Streamline test case reusability with 7 unique features

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How can we reuse an existing test case?

Reusing an existing test case is a simple yet effective way to save time and ensure consistency in your testing process. Start by identifying test cases that cover common functionalities or critical business processes. Review and update them as needed, customising them to meet the specific requirements of your project or scenario. Once customised, you can reuse these test cases across different projects or features, maintaining consistency in your testing practices. With tools like aqua cloud, organising and reusing test cases becomes seamless, allowing you to optimise your testing efforts and deliver high-quality software efficiently.

How do you ensure that your test cases are maintainable and reusable?

Ensuring that your test cases are maintainable and reusable involves several key steps. Firstly, adopt a modular approach to test case design, breaking them down into smaller, reusable components. Clear documentation is crucial to understanding and updating test cases effectively. Additionally, parameterisation allows for flexibility, enabling test cases to adapt to different scenarios without rewriting. Maintaining independence between test cases is essential to prevent cascading failures and facilitate easy updates. Standardisation in naming conventions and formatting ensures consistency, simplifying maintenance and reuse. Finally, regular reviews and updates to test cases keep them relevant and effective, ensuring their longevity and usability in future testing efforts.

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