requirements management
Best practices Management Agile
14 mins read
January 2, 2024

Requirements management with AI: Your ultimate guide

Do you struggle with defining, documenting, and tracking your QA project requirements? AI is here to help you. Do not worry, we are not talking about bots replacing you at your workplace — we are talking about maximising your results by using the full power of AI.

Martin Koch
Nurlan Suleymanov

This article delves into the world of AI-driven requirements management. We explore how AI technologies are revolutionising traditional approaches offer insights into the potential benefits, challenges, and best practices of integrating AI into the requirements process. Come closer, as understanding this paradigm shift will equip you with the knowledge to use AI for more efficient, precise, and successful requirement management.

What is AI-driven requirements management?

AI-driven requirements management and creation is the innovative application of AI in defining, documenting, analysing, and evolving project requirements within software development. This approach uses natural language processing, machine learning, and AI data analysis capabilities to enhance the efficiency of requirement tasks. 

Traditionally, requirements management and creation have relied on manual work involving extensive documentation, communication, and validation. AI-driven methodologies streamline these processes by introducing automation, cognitive understanding, and predictive insights.

8 key benefits of AI requirements creation and management

AI requirements management has several benefits for your projects, including the following: 

  1. Efficiency and time savings: AI automates manual tasks, speeding up requirement creation and reducing project initiation time. 
  2. Accuracy and precision: AI’s ability to process and analyse data helps with more accurate and consistent requirement definitions that leave no room for misunderstandings. 
  3. Enhanced collaboration: Advanced AI tools foster seamless communication and interaction within multidisciplinary teams, breaking down barriers and ensuring every team member remains well-informed about the latest developments and project progress.
  4. Real-time feedback: AI offers instant feedback on requirement quality, reducing the likelihood of costly reworks and redundant implementation efforts in later stages. 
  5. Risk mitigation: AI’s predictive capabilities identify potential risks, allowing proactive strategies to be implemented for risk mitigation. 
  6. Adaptive learning: AI continually improves its requirement generation based on past projects, enhancing its accuracy and relevance over time. 
  7. Standardisation: AI consistently applies standards and best practices, ensuring alignment across requirements.
  8. Scalability: AI requirements management tools handle large requirements across multiple projects, supporting scalability and efficient management.


Importance of quality in requirements management

Quality is the essence of any project and is the foundation for the entire development process. Here’s why quality in requirements management is so crucial: 

  1. Clear understanding: High-quality requirements provide an unambiguous understanding of what needs to be developed, lowering the odds of  misinterpretation and ensuring all stakeholders are on the same page. 
  2. Accurate development: Well-defined requirements guide the devs to create a product meeting stakeholders’ expectations. This minimises reworks and reduces the risk of delivering a solution that doesn’t meet user needs. 
  3. Early issue identification: Ensuring quality requirements can identify potential issues earlier. A proactive approach allows for timely resolution and prevents problems from snowballing into more significant challenges. 
  4. Efficient resource allocation: Accurate requirements allow more efficient usage of resources, including time, budget, and manpower. This prevents wasted effort on unnecessary features or functionalities. 
  5. Customer satisfaction: Ultimately, the end goal of any project is to deliver value to the customer or end-user. High-quality requirements allow a final product aligned with customer expectations, leading to higher satisfaction.
  6. Project success: Projects that begin with well-defined, high-quality requirements are more likely to be completed on time, within budget, and with the desired level of functionality and quality.

AI has been taken over recently, and the software testing industry is no exception. Keeping up with the industry trends will help you align your projects with the industry’s best practices, helping you choose the most fitting tools for your testing methods and approaches. For this, you can use aqua’s “AI testing trends” guide, which you can get with just a few clicks for free. What is the catch? Well, the catch is we get to help you learn the industry trends perfectly and choose the strategy that will boost your testing efforts.

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AI requirements management vs. traditional method

Here’s a direct comparison of AI requirements management and traditional methods regarding specific aspects: 

1. Efficiency

  • AI: Automates tasks, reducing time and effort. 
  • Manual: Relies on manual effort, leading to slower processes. 

2. Accuracy

  • AI: Processes data with minimal errors, ensuring precise definitions. 
  • Manual: Human interpretation introduces potential inconsistencies. 

3. Collaboration: 

  • AI: Enhances collaboration among teams, aiding communication. 
  • Manual: Collaboration challenges due to communication barriers. 

4. Feedback

  • AI: Provides real-time feedback, refining requirements early and minimising reworks. 
  • Manual: Feedback might be delayed, impacting timely adjustments. 

5. Risk management

  • AI: Predicts risks proactively, aiding mitigation strategies. 
  • Manual: Risks addressed reactively, potentially causing disruptions. 

6. Adaptiveness

  • AI: Improves over time, evolving with each project. 
  • Manual: Lack of adaptability and learning from past projects. 

In summary, you should incorporate AI where it can streamline tasks, enhance precision, and improve collaboration. This way, you can leverage its real-time feedback, risk prediction, and adaptability to stay competitive. However, ensure responsible AI use and continuously evaluate its performance and cost-effectiveness. 

For manual processes, focus on tasks that require human creativity, empathy, and critical thinking while acknowledging the potential for inefficiencies, errors, and communication challenges. Consider training and upskilling to make the most of human expertise alongside AI.

How do you create requirements with AI Copilot?

If you are looking for the best software for requirements management with AI, you should try aqua cloud. Why? Here is how aqua’s AI Copilot completely streamlines your requirements management process:

Efficient test creation

  • Open a requirement and utilise AI to auto-create a comprehensive aqua test case. 
  • Describe your test in plain language, and aqua AI Copilot generates detailed test steps. 
  • Auto-prioritise test cases for essential tests before deployment. 

Requirement coverage assessment

  • Map your requirements to corresponding test cases or test scenarios. 
  • Ensure complete coverage by identifying any uncovered requirements. 
  • See the coverage right on the Requirements screen.

Detailed progress tracking

  • Generate detailed reports showcasing how test cases align with your requirements. 
  • Monitor QA stage progress and share customisable reports with stakeholders.

Backlog prioritisation and board management

  • Create distinct or integrated backlogs and boards for requirements, defects, and test cases. 
  • Choose between Kanban or Waterfall approaches and prioritise items for improved alignment.

Scrum boards for QA planning

  • Incorporate test cases into your backlog. 
  • Introduce tests into your sprints or establish dedicated QA sprints for enhanced planning and prioritisation.

Centralised collaboration

  • Facilitate discussions, feedback, and issue escalation directly within the platform. 
  • Collaborate with your team to review, approve, and advance requirements.

Customisation for project alignment

  • Tailor aqua AI Copilot to your project by adding custom fields that align with your needs and asking the AI to populate them. 
  • Define a workflow that suits your project’s unique requirements.

aqua cloud’s AI Copilot streamlines requirements management by automating test creation, ensuring complete coverage, tracking progress, and enhancing collaboration. Its flexibility and customisation options make it the top choice for efficient and tailored project management.

How to sync requirements with Jira?

When managing projects, using different tools for different purposes is common. However, constantly switching between tools can become cumbersome and time-consuming. This is where the synchronisation between Jira and aqua comes into play. Below is how you can use aqua and Jira together or separately for your requirements management:

  1. aqua as a Jira Substitute: In certain project scenarios, aqua can be effectively employed as a substitute for Jira regarding quality assurance (QA). aqua’s comprehensive QA features make it a valuable choice for teams looking to streamline their testing processes while retaining Jira as the central hub for requirements management. 
  2. Dual-tool approach: Another approach is to maintain Jira as the go-to platform for requirements management and leverage aqua exclusively for QA tasks. This dual-tool strategy will allow you to capitalise on the strengths of each tool without the need for extensive data migration or adaptation. 
  3. Setting up seamless integration: You can use aqua’s seamless synchronisation or integration features with Jira to harmonise your project management process. Doing so ensures that essential project components flow seamlessly between the two tools, eliminating the need for manual data transfer and reducing the risk of errors. 
  4. Designating the “point of truth”: Within this integrated setup, it’s crucial to designate one tool as the “point of truth” for specific project elements. Typically, Jira remains the primary source for requirements management, while aqua is the authoritative tool for quality assurance. 
  5. Effortless updates: Thanks to the integration, any changes made to requirements in Jira will automatically reflect in aqua and vice versa. This automated process ensures that both teams responsible for requirements and quality assurance work with the most up-to-date information, fostering collaboration and reducing the chances of miscommunication. 
  6. Customised sync options: Depending on your project’s needs, you can configure the synchronisation to suit your preferences. Whether it’s a bidirectional, full synchronisation, or a one-way link where changes in one tool affect the other, the flexibility offered by this integration allows for tailored project management.

Choosing aqua for requirements management, either as a standalone solution or in conjunction with Jira, offers significant benefits for your project management workflow as it reduces manual data transfer, minimises the risk of errors, and ensures that all team members are working with the most up-to-date information. By designating each tool’s strengths and purposes, you can optimise your project management process and enhance collaboration between teams responsible for requirements and quality assurance.


Integrating AI into requirements management represents a transformative shift in software development. By harnessing the power of aqua AI Copilot, you can streamline your management processes, enhance collaboration, and ensure the quality of project requirements. The benefits are clear: increased efficiency, accuracy, real-time feedback, proactive risk management, and adaptability. Moreover, the seamless integration of these AI tools with platforms like Jira further enhances project management by eliminating data silos and fostering collaboration between requirements and quality assurance teams.

With aqua’s innovative AI Copilot, you can seamlessly manage requirements, test cases, and project progress in a unified manner, regardless of their preferred tool. Are you ready to take your requirements management to the next level? Explore aqua and revolutionise how you create, manage, and synchronise requirements. Empower your teams with AI-driven insights and collaboration tools, and embark on a journey to deliver projects that exceed expectations.

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