test case creation
Best practices Management Agile
20 mins read
April 18, 2024

Master Test Case Creation with These Best Practices and Tools for Efficiency

Be honest: do you love creating a test case? No? We wonder why. According to different industry sources, it might take up to 40% of your QA process. God forbid if you are taking a manual approach or using a subpar test case creation tool. In this case, it’s normal to find yourself drowning in the middle of hundreds of test scenarios, waiting to be saved by someone. Well, fortunately, that someone exists. In this guide, we will ease your burdens by discussing the best strategies and tools for test case creation.

Martin Koch
Nurlan Suleymanov

Test Case vs Test Scenario: Key differences

Let’s start with two different concepts we mentioned in the introduction: test cases and test scenarios. 

Some QA professionals might confuse them, but the two have significant differences. 

A test case is a detailed set of instructions outlining the steps to be taken, expected outcomes, and the conditions under which the test is conducted. It’s like a recipe for testing a specific aspect of the software, providing a clear roadmap for testers to follow. On the other hand, a test scenario is a broader concept. They are often broader in scope and may encompass multiple test cases.

In essence, a test case is like a recipe for a specific dish, while a test scenario is the combined list of all dishes for today’s dinner. Test cases are the steps needed to verify a particular aspect of the software. In contrast, test scenarios encompass multiple test cases and provide a holistic view of the testing process for a specific functionality or feature. For example, let’s consider testing the login functionality of a website: 

  • A test scenario might involve logging in, including entering valid credentials, and resetting the password. 
  • Within these scenarios, there would be multiple test cases, each detailing the specific steps and expected outcomes for that particular scenario. In summary, while test cases and test scenarios play crucial roles in the testing process, they differ in scope and level of detail. 

Before we dive into the types of test cases, it is essential to differentiate these two concepts, so you should be careful about this part.

What are the different types of test cases?

We can categorise test cases into various types based on the aspects of the software they aim to validate. Some common types of test cases include: 

  1. Functional Test Cases: These test cases focus on verifying that the software functions correctly according to the specified requirements. They ensure that each function or feature performs as expected under various conditions. 
  2. User Interface (UI) Test Cases validate the graphical user interface (GUI) elements of the software, such as blocks, buttons, menus, and forms. They ensure the interface is intuitive, visually appealing, and responsive to user interactions. 
  3. Integration Test Cases verify the interactions between different modules or components of the software. They ensure that individual modules work together seamlessly and that data is transferred correctly between them. 
  4. Performance Test Cases evaluate the software’s responsiveness, scalability, and reliability under various load conditions. To ensure optimal performance, they assess response time, throughput, and resource utilisation. 
  5. Stress Test Cases are a type of software testing focused on evaluating how a system behaves under extreme conditions or heavy loads. The goal of stress testing is to identify the system’s breaking points, such as maximum capacity, scalability limits, or resource exhaustion, and to assess its ability to recover gracefully from such scenarios.
  6. Security Test Cases assess the software’s resilience to security threats and vulnerabilities. They validate authentication mechanisms, data encryption, and access controls to ensure sensitive information’s confidentiality, integrity, and availability. 
  7. Usability Test Cases evaluate the overall user experience of the software, focusing on factors such as ease of navigation, clarity of instructions, and intuitiveness of workflows. They ensure that the software is user-friendly and meets the needs of its target audience. 
  8. Compatibility Test Cases verify that the software functions correctly across different environments, platforms, devices, and browsers. They ensure that the software is accessible and consistent across various configurations.

By employing various test cases, you can comprehensively evaluate the software’s quality, functionality, and performance, ultimately delivering a reliable and satisfying user experience.

What about the creation of test cases? How can you maximise the efficiency of test case creation and optimise your whole testing strategy?

Introducing aqua cloud – the only tool you need for test case creation and management. With aqua test management software, testing becomes efficient and downright intelligent. Using sharp AI capabilities, aqua enables you to create entire test cases in seconds – faster than ever. By automatically generating test cases based on requirements, prioritising critical tests, and accelerating testing cycles, aqua ensures that your software is thoroughly tested before deployment. Moreover, aqua simplifies requirement coverage tracking, facilitates precise item relations, establishes governing workflows, and allows for nested test cases. All of this contributes to a structured and organised testing culture. Additionally, aqua seamlessly integrates with various automated QA tools, boosting efficiency and expanding your testing capabilities. Ready to master test case management with an AI-powered solution?

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Step-by-step process for creating test cases: manual and automated approaches

To create effective test cases, you will need a systematic approach. Following a systematic approach will help you streamline your efforts and establish a checklist for future endeavours. This will save you enormous time and energy. Here’s a step-by-step process for creating test cases from requirements: 

1. Requirement Analysis: 

  • Understand the software requirements, features, and functionalities to be tested. 
  • Clarify any ambiguities or uncertainties with stakeholders. 

2. Identify Test Scenarios

  • Break down the requirements into testable scenarios or user stories. 
  • Determine the various paths, inputs, and conditions for testing. 

3. Prioritise Test Scenarios: 

  • Evaluate the criticality and impact of each test scenario. 
  • Prioritise test scenarios based on factors such as business impact, risk, and frequency of use. 

4. Write Test Cases: 

  • Create detailed test cases for each prioritised test scenario. 
  • Include clear and concise steps to be executed, expected results, and any preconditions or dependencies. 
  • Use a consistent format for documenting test cases, ensuring clarity and readability. 

5. Review and Validate Test Cases: 

  • Conduct peer reviews of test cases to ensure accuracy, completeness, and relevance. 
  • Validate test cases against software requirements and acceptance criteria. 

6. Refine and Update Test Cases: 

  • Incorporate feedback from reviews and validations to refine test cases. 
  • Update test cases to reflect changes in requirements or functionalities. 

7. Organise Test Cases: 

  • Group test cases logically, such as by module, feature, or priority. 
  • Maintain a central repository or test management tool for easy access and tracking. 

8. Use Test Case Creation tools:

  • Learn how to create test cases efficiently in ALM or TMS to ensure a thorough and faster process.

Except for the last step, these are the steps of a manual approach on how to create test cases. While manual test case creation has benefits, automating the process offers a more modern and efficient approach. Automation accelerates the test case creation process, ensures consistency, and reduces the risk of human error.

And this is where aqua cloud comes in. Instead of having this tiresome, long strategic process, you just need to have a requirement. aqua will generate the test case in less than a minute. We have another article on test case creation where we practically show how fast aqua is. The results are staggering: for an approximately 300-word test case, you save up to 98% of your time! Now the decision is yours: do you want to follow that 10-step process for test case creation that takes more time, or do you want just to get it done in a few seconds?

Save DAYS of hassle from your test case creation process

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An ultimate checklist for a good test case

Using a manual or an automated approach should not change the fact that your test case must have some characteristics. If you are using a test case creation tool, the list below will help determine its quality. If it does not follow, it is time to switch to an all-around solution like aqua cloud. 

Here is how your cases should look like if you want to rock test case creation:

1. Clear and Concise: 

  • Write test cases in clear and simple language, avoiding ambiguity or confusion. 
  • Keep each test case focused on testing a single aspect or functionality. 

2. Relevant and Validated: 

  • Ensure that test cases are relevant to the software requirements and acceptance criteria. 
  • Validate test cases against the software specifications and user expectations. 

3. Complete and Comprehensive: 

  • Include all necessary steps to execute the test case, covering inputs, actions, and expected results. 
  • Consider different scenarios and edge cases to achieve comprehensive test coverage. 

4. Independent and Isolated: 

  • Write test cases that are independent of each other, allowing for modular testing. 
  • Avoid dependencies between test cases to maintain flexibility and scalability. 

5. Traceable and Organised: 

  • Provide unique identifiers for test cases to facilitate traceability and reference. 
  • Organise test cases logically, such as by module, feature, or priority, for easy navigation and management. 

6. Reusable and Maintainable: 

  • Design test cases that can be reused across different test scenarios or future testing cycles. aqua cloud also offers a feature called ‘shared test steps,’ allowing specific test steps to be reused across multiple test cases, further enhancing reusability and efficiency.
  • Maintain test cases regularly, updating them to reflect changes in requirements or functionalities. 

7. Prioritised and Scoped: 

  • Prioritise test cases based on factors such as criticality, risk, and frequency of use. 
  • Scope test cases appropriately to focus on high-priority functionalities or critical paths. 

8. Executable and Automatable: 

  • Ensure that test cases are executable and can be performed manually or automated. 
  • Identify opportunities for test automation to increase efficiency and repeatability. 

9. Documented and Communicated: 

  • Document test cases thoroughly, including descriptions, steps, expected results, and any additional notes. 
  • Communicate test cases effectively with stakeholders, ensuring testing objectives and expectations are aligned.

Once you achieve everything on this list, you will know you have masterfully learned how to create good test cases.

Test case creation

“I haven't written a manual test case in years and hopefully never will again. I automate as much as possible”

needmoresynths Posted in Everything DevOps Reddit thread, 7 months ago

Benefits of creating a killer test case

Having a masterfully crafted test case offers numerous benefits, including: 

  1. Improved Software Quality: A well-designed test case helps uncover defects and bugs early in the development process, leading to higher software quality and reliability. 
  2. Enhanced User Experience: By thoroughly testing all aspects of the software, including user interactions and functionalities, a killer test case ensures a seamless and satisfying user experience. 
  3. Reduced Costs: Detecting and fixing issues early in the development lifecycle is more cost-effective than addressing them post-release. A perfect test case helps minimise rework and maintenance costs associated with resolving defects. 
  4. Increased Efficiency: With clear and comprehensive test cases, testers can execute tests efficiently, saving time and effort. Prioritising high-impact test cases ensures that critical functionalities are thoroughly tested, maximizing testing efficiency. 
  5. Faster Time-to-Market: By proactively identifying and addressing issues, a killer test case accelerates the development process, enabling faster software delivery to the market. 
  6. Better Decision Making: Test cases provide valuable insights into the software’s behavior and performance, enabling informed decision-making throughout the development lifecycle.

By leveraging these advantages, you can ensure the delivery of high-quality software that meets user expectations and business objectives. Now, let’s delve into the tools that facilitate the creation and management of these critical test cases.

Best test case management tools

When looking for the best test case management tools, you have to look for mainly 2 factors: 

  1. Speed
  2. Efficiency

Can you use Excel as a test case management tool? Well, although there are some QA teams that still prefer Excel, it doesn’t cut it anymore. We have discussed the efficiency of test case management tools vs excel in another article, so you can give it a go and see why you should switch to specific and tailored solutions like aqua cloud.

Why aqua cloud? Let’s look at a scenario where you need to create a 450-word, 15-step test case. Manually, it will take you approximately 3 seconds to write each word, and each step takes up to 30 seconds before you start typing it. And don’t forget that it is your optimal performance: you should be 100% focused and stay fast during the whole process. Sounds daunting, right? 

Here is how much time aqua saves you for a test case of this length:

How fast is aqua cloud in test case generation?

That’s not it. aqua’s intuitive interface allows seamless organisation and tracking of test cases, ensuring nothing slips through the cracks. Plus, aqua’s requirement traceability feature ensures thorough validation, while version control keeps everything in check. Integrating seamlessly with automated testing tools, aqua boosts efficiency, and its robust reporting and analytics provide invaluable insights into test case coverage and execution results. For a hassle-free, streamlined approach to test case creation, aqua is top-notch. Don’t miss out—make aqua your go-to test case generator today.

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Here is the list of test case creation tools you might consider: 

  1. aqua cloud has revolutionised test case creation with its AI-powered capabilities, generating test cases from requirements in seconds. It offers unparalleled speed and efficiency and is the ultimate solution for all your test case management activities.
  2. Zephyr boasts seamless integration with popular project management and issue-tracking tools like Jira, facilitating efficient test case management within existing workflows. However, users occasionally encounter performance issues in the Zephyr interface, and it has a number of steps in test case creation, which might take some valuable time. 
  3. Xray provides robust test management capabilities, including test case versioning, traceability, and advanced reporting features, empowering teams to control their testing processes. However, the initial setup and configuration of Xray is complex, requiring dedicated time and resources for implementation. 
  4. PractiTest offers a flexible and customisable test case management solution with seamless integration options and extensive reporting capabilities, catering to diverse testing needs. However, the pricing of PractiTest is relatively high compared to similar test management tools, especially for larger teams or enterprises.
  5. TestLink is an open-source test management tool with a wide range of features, including test case creation, execution tracking, and test plan management, making it a cost-effective option for teams on a budget. However, the user interface of TestLink is less intuitive and visually appealing compared to some commercial test management solutions, potentially impacting user adoption and efficiency.


Effective test case management is crucial for ensuring the quality and reliability of software products. In this guide, you learned that you must answer several questions: manual or automated test case creation? If you choose the second one, which tool is a lifesaver? By employing the right test case management tool, you can streamline the creation, organisation, execution, and tracking of test cases, leading to more efficient testing processes and improved software outcomes. With the right tool, like aqua cloud, you can prioritise other crucial tasks, as test case creation will only take you a few seconds. So what are you waiting for?

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